Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. You apply for extenuation via an online form. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Usually, you apply through your subjects department. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. %PDF-1.6 % Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. You must submit your late evidence no more than four weeks after submitting your EC application. /Tx BMC All illustrations must be discussed in the text. All coursework, projects and dissertations must be submitted. You can still submit an EC as long as its before your formal results are published at the exam board. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. /Tx BMC The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. What falls under extenuating circumstances? Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . You should receive a response withinone week of submitting the request for review. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Step 2: gather the relevant evidence for your application. If you are not sure whether you should use Extenuating Circumstances. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. What would you like the Union to do? Etymology H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Step 3: submit your application. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. See the assessment regulations. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. All Extenuating Circumstances claims must now be submitted on Portico. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You must submit your late evidence no more than four weeks after submitting your EC application. Any claims submitted after the assessment has started must be accompanied by evidence. You should receive a response withinone week of submitting the request for review. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. You can find further guidance on what your evidence should include in UCL's Academic Manual. For either route, it makes sense to get in touch as soon as possible. endstream endobj 448 0 obj <>stream Note that you can only self-certify if you submit your claim before the assignment deadline. This year, students will be allowed to self-certify (apply without formal proof) for an EC . If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. This may affect the type of mitigation that is available to you. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. I have offers from manchester and UCL. . endstream endobj startxref wide range of UCL support services are available for you, too. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. The receiving office will forward your form confidentially to the appropriateperson. /Tx BMC Letter or certificate froma doctor or other registered medical professional external totheUniversity. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. We provide opportunities for 300 staff and have an annual turnover of more . where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Please refer to SHS Faculty for penalties for over-length work. You can find the Extenuating Circumstances form here. . The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream If you can find evidence, its a good idea to apply for conventional ECs. What qualifies for extenuating circumstances? EMC You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. If the student has a two-week EC extension approved the new deadline will be 22/5/23. . how to apply for extenuating circumstances ucl. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT ANYWAYYY enough about meeee plz dont leave me hanging. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. Make sure that you know what you need to submit and the deadline for submitting claims. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Compiling the relevant documents and information can help speed your application along. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). review their decision. After that, it is your work, and we normally see it only in our capacity as examiners. EMC Police/crime report (a crime number on its own isnotacceptable). There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. HA You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. E.g. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). This will come into effect for 2024 applications (i.e. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. All discussions will be treated confidentially. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. The information you need to support you with an extenuating circumstances claim can be found below. there will be no penalty for submitting late). All Extenuating Circumstances claims must now be submitted on Portico. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. If youre struggling with situations beyond your control, extenuating circumstances could help. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. HA You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you're struggling with situations beyond your control, extenuating circumstances could help. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. You will also be notified of the outcome of your claim via Portico. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Other universities may prefer to meet with you in person to decide how to move forward. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. This would bring us to equal standing with UCL clubs and societies. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . We live by four promises. Coursework and project submissions dates are all available on the Moodle pages for each module. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. Please be patient. If you had previous extensions for the same assessment, state the most recent deadline. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Non-IOE students should refer to their own faculties for EC advice. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. exams) to the next assessment period. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. EMC Sport is for everyone, and well help you find your level. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. London, E16 2RD We are improving our three campuses for people to study, work and live. You can only defer time-limited assessments (e.g. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. *'"&0M" f? You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. e.g. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). UCLs Grounds for ECs explain what will normally be considered. ECs are designed for emergencies. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Your EC will only be validated on receipt and evaluation of your evidence. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. , normally no more than one week after the first affected assessment. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream You should be informed of the mitigation decision within one week of the EC Panelmeeting. Where a student has a SoRA, extensions will be granted from the adjusted deadline. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. You will need to provide the additional evidence within four weeks of being contacted. Some other situations beyond your control typically arent considered viable extenuating circumstances. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. Help us make this site better by telling us what you think about this page, University of East London You must proof-read and correct all errors. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream From a casual class to captaining a competitive club, live an active lifestyle with us. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. These are referred to as extenuating circumstances. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). For your application to be approved, youll need to provide evidence of your circumstances.